Executive directors and non-executive directors must chair the board meeting. The executive director is in charge of the management of the organization and oversees the day-today operations. Meanwhile, the non-executive directors bring vast amount of knowledge to the table. In meetings, they look over reports and documents, offer insight into management issues and strategic initiatives, and take decisions on issues that impact the organization’s long term success.
It is important to confirm prior to the meeting that all materials have been sent and that logistics are in place. It’s also https://www.myboardroom.info/5-points-to-include-in-the-board-information-packs a good idea for you to review and make any final changes on the agenda to ensure that everything is covered in a concise and organized manner.
The meeting begins with an opening address from the presiding officer or board chair. The treasurer is then able to provide an extensive report on the current financial challenges. The treasurer ought to have provided the report prior to giving board members the chance to look over it and think of questions.
Once the treasurer’s reports are complete, any members can make motions regarding new business items. If they are seconded, the vote will be taken. The majority of those who support the motion will vote ‘yes’ while those against will vote ‘no.’
This is the perfect time to tackle any issues that are pending or unfinished from previous board meetings. Based on the matter, a voice vote or show of hands could be used to resolve the issue. The presiding officers, or board chair, wraps up the meeting with an overview of the major decisions and actions that were agreed upon. This ensures that all participants understand the responsibilities they have to fulfill.