There’s a ton of information produced by every company — contracts, proposals, presentations, decks, marketing collateral and training manuals are just a few examples. The information produced can be extremely valuable to business operations, but it also can easily be lost and unaccessible. A document storage service offers an extremely secure and safe location for businesses to store files, documents and other information, while ensuring accessibility whenever needed.
Many organizations implement digital document management software as well as physical storage services. These solutions allow central document storage and collaboration as well as file sharing in a safe environment. This reduces the amount of time spent manually searching for documents and makes it easier to track and locate files when needed.
Organisations are often faced with regulatory and compliance requirements which require the organization of document storage. The proper storage of documents can help avoid legal issues, penalties and data loss.
Personal computers and networks are a great way to store documents and gain access to them however they are not efficient when it comes time to collaborate and search. Additionally, personal computers are susceptible to hardware failures, inefficient backup processes and most importantly, catastrophic data loss.
A document storage service enables companies to outsource the management of sensitive and confidential documents to a company they trust and enables them to focus their efforts on more important tasks and goals. By transferring paper documents offsite using a document management system, it can save a company money on office space, equipment, and printing costs. It can also save you time by automating your workflows, encouraging collaboration, assuring version controls, and eSigning solutions.