Virtual board meetings can be a cost-effective and efficient way for nonprofit directors at all levels to https://www.whichboardroom.com/how-to-write-a-board-resolution/ be involved. However, the lack of physical signals means that attendees should be especially attentive and capable of communicating clearly. It is important to plan ahead and come up with rules that aid in communication and prevent confusion.
This could mean the requirement that all participants raise their hands during the debate, or using the conference software’s features to announce the speaker’s name. It is also helpful to have a system that lets the chairperson keep track of who is speaking, so that they can respond to the speaker and keep the discussion focused.
In the end, it is recommended that participants avoid distractions and shut down unnecessary programs on their computer before the call starts. This will optimize bandwidth and improve audio quality. It’s also good etiquette in situations where you don’t want to be a part of the conversation to turn off your microphone. This eliminates background noise and minimizes the possibility that a fellow attendee will accidentally overhear your comments.
Another suggestion is to plan as short of meetings as you can. This will allow participants to keep focus and enthusiasm throughout the meeting and lower the chance of “zoom fatigue” which is the term used for exhaustion that results from focusing on screens that are small for long periods of time. Meetings that are shorter allow attendees to incorporate the event within their schedules for both professional and personal.