A board meeting online is a fantastic way for a nonprofit’s board directors to meet online, without the need to travel. However, virtual meetings do present unique challenges that must be addressed. Some issues can be solved with the use of the appropriate tools for your needs; others require more thoughtfulness and careful consideration. There are a lot of resources available to help conduct your online board meeting efficiently and effectively.
An agenda that is well-planned will maximize the effectiveness of your online board meeting. Include specific discussion topics, along with the time limit and the desired end. This will keep meetings focused on the most important topics and minimize the possibility of the discussion straying off topic or taking too long.
Before you begin your meeting, it’s a great idea to make sure that the members of your board are familiar with the tools and programs they’ll need. Give clear instructions on how to log in to the video conference, and also encourage users to shut down any software that use up bandwidth or interfere with audio. Remind them to avoid brightly lit areas when they join in case other attendees can’t see their screens.
The most https://www.board-room.blog effective tool for hosting an online board meeting is a collaborative app that makes it easy for board members to prepare for and participate in virtual meetings. Choose an app that will make meeting preparation easier with a board book builder and a feature that allows you to easily distribute agendas and meeting materials prior to the meeting. In addition, look for an application that supports real-time sharing of documents and enables participants to mark up the documents with annotations and highlights.