When a company decides that it’s interested in using a virtual room, they need two main features such as secure storage of their documents or files and easy access for team members. Depending on the type of industry or project in terms of the number of users, and their duration of the project, there are a variety of pricing options for a VDR, such as per-page pricing, per-user pricing, pricing based on size of storage, or a flat monthly cost.
Many vendors charge by the gigabytes (GB). This pricing structure may be suitable for projects with small text file sizes but can be costly for businesses that exchange large video or audio files.
The price of a VDR is also dependent on the amount of administrative access that is granted to the system. Some providers permit unlimited admins. This makes the platform pricier; however this feature can streamline workflows and can speed up due diligence.
Certain vendors allow virtual data room pricing integration with other commonly used platforms, like Slack or Microsoft Office which enhances the user experience and functionality. These integrations are typically more expensive than those that do not integrate.
The duration of the project is likely to determine the cost of the virtual data room since a vendor usually offers an agreed price for a number of months, and then charges per month after that. Certain vendors, such as DealRoom offer discounts on M&A deals and let you terminate your contract after the deal has been completed. This is particularly beneficial for companies that aren’t certain of how long a project will last.